Trustworthy Virtual Assistance
Clinic VA
Empowering healthcare professionals with secure, skilled, and professional remote administrative support.
Your Healthcare Support System
Clinic VA was born from the realization that many clinics struggle with operational overload. Founded by healthcare professionals and administrators, we understand the importance of efficient back-office support. Our mission is to bridge the gap between technology and compassionate, human help—offering medical providers a trusted virtual team to handle what matters behind the scenes. We support physicians, therapists, mental health professionals, dentists, podiatrists, and medical groups across the U.S., Canada, UK, and Australia. Our team is trained in medical terminology, clinical workflows, and global healthcare compliance.
Comprehensive Support
Clinic VA is your trusted partner for end-to-end virtual medical support. Our services are structured to streamline your operations and let you focus on what matters—patient care.
📞 Virtual Reception & Front Desk
Answering calls, triaging messages, appointment coordination, and patient inquiries.
📅 Scheduling & Appointment Management
Calendar optimization, confirmations, reminders, and no-show rescheduling.
🩺 Insurance Verification
Checking eligibility and benefits to avoid claim denials before visits.
📑 Referral & Authorization Support
Prior auth submissions, referral tracking, and inter-clinic coordination.
💻 EMR/EHR Charting & Data Entry
Real-time documentation support in your preferred EMR system.
🗂 Medical Forms & Documentation
FMLA, disability forms, school/work notes, clinic letters, and other paperwork.
📥 Inbox & Voicemail Management
Monitor, organize, and respond to patient and provider communication promptly.
🔄 Prescription Refill Coordination
Manage refill requests and provider follow-ups to prevent medication lapses.
🧾 Billing & Claims Support
Assist with charge entry, insurance submissions, and claims tracking.
🧬 Lab & Diagnostic Coordination
Lab result tracking, communication with labs, and notifying providers/patients.
📂 Medical Records Requests
Handle patient chart access requests while maintaining compliance.
🎥 Telehealth Setup
Coordinate virtual care appointments, tech checks, and patient guidance.
Why Choose Clinic VA
At Clinic VA, we understand the unique challenges faced by healthcare professionals. Our services are designed to alleviate administrative burdens, allowing you to focus on what matters most – providing exceptional patient care. We are not just another virtual assistant service; we are a dedicated partner committed to supporting your practice’s success.
Healthcare-Focused
Unlike general virtual assistant services, Clinic VA is 100% healthcare-focused. Our team is trained in medical terminology, clinical workflows, and global healthcare compliance. This specialized knowledge allows us to provide superior support tailored to the unique needs of healthcare professionals.
HIPAA-Aware
We prioritize privacy and security in everything we do. Our team is trained in HIPAA compliance, ensuring that your patient data is handled with the utmost care. We use secure systems and follow strict protocols to protect your information.
Flexible Contracts
We understand that every healthcare practice is unique, and so are your needs. That’s why we offer flexible contracts to suit your specific requirements. Whether you need full-time, part-time, or custom support, we can provide a solution that fits your practice.
Seamless Integration
Our team is trained to integrate seamlessly into your existing workflow and tools. We work closely with you to understand your processes and systems, ensuring a smooth transition and minimal disruption to your operations.
Dedicated Account Manager
When you work with Clinic VA, you’ll have a dedicated account manager who will be your main point of contact. They will ensure that your needs are met and that our services are delivered to the highest standard.
Quality Assurance Processes
We are committed to providing high-quality services. Our quality assurance processes include regular performance reviews and continuous training for our team, ensuring that we consistently meet and exceed your expectations.
Fluent English-Speaking Staff
Our team is fluent in English and trained for global healthcare settings. This ensures clear and effective communication, which is crucial in healthcare.
Expertise in Top EMRs
Our team is trained in top EMRs, including Insight EMR, Athenahealth, eClinicalWorks, DrChrono, Kareo, AdvancedMD, Practice Fusion, NextGen, and others upon request. This allows us to work efficiently with your existing systems.
Contact Us
We’re here to help you streamline your healthcare practice. Whether you’re interested in learning more about our services, have a question, or are ready to start reducing your administrative burden, we’d love to hear from you. Get in touch with us today and let’s discuss how our virtual assistance services can support your patient care goals.
Email: info@clinic-va.com
Phone Number: 307-249-3469
Business Hours:
Our business hours are Monday to Saturday, from 9:00 AM to 6:00 PM (PKT)
Ready to reduce your administrative burden and focus more on patient care? Contact us today and let’s get started.
